Office Design Psychology: Does Office Set up Impact Staff?

Office Design Psychology

Organizations are looking to refocus on their office design psychology, people and productivity as they emerge from the pandemic. This is evident in the workplace, where office requirements and designs are being scrutinized.

Office Design Psychology: Does Office Set up Impact Staff?

A company’s success is now measured by how well they take care of its employee’s well-being- both physically and mentally. Workers want to feel valued in their environment, as much as by the company itself. Consequently, people-centric layouts and fit-outs have become increasingly crucial elements for survivors in today’s market. Stuffy offices with inadequate lighting and poor facilities are no longer tolerable or acceptable because they negatively affect productivity levels.

Office Design Psychology

If you want a productive and stress-free office, then you need to carefully consider your workspace design. According to the Fellowes Workplace Wellness Trend Report, employees want a healthy working environment. 87% of workers wanted their employer to offer healthier workspace benefits such as wellness rooms, sit-stand desks, ergonomic seating and healthier lunch options.

A whopping 93% of tech sector employees said they would stay with a company longer if it offered healthier workplace benefits.

Prior to the pandemic, flexible office environments were already becoming increasingly popular due to their modern design and productivity-boosting features. Now that people are slowly returning to the office, demand for these types of workspaces is higher than ever.

The pandemic has led to a resurgence in the popularity for private offices, as people seek out physical space that balance productivity and environmental psychology. Many flexible office spaces offer private workspaces along with quiet areas and comfortable breakout areas that foster collaboration and work life balance.

Key elements of design that help productivity

  • Room to move – Office workers are more productive when they have enough space to move around freely. A cramped and disorganized workspace will lower workers’ happiness and productivity. Staying at a desk for long periods without breaks makes it hard to concentrate, so freedom to move and alternative spaces are key.
  • Flexibility – Having a variety of spaces to work in is essential for a well-designed office. This way, people can choose the type of space that best suits their needs at any given moment. For instance, if the main workspace is too noisy, there should be a quieter space like a room, booth, or pod where workers can go to get away from the noise.
  • Breakout Space –Breakout areas are not only imperative for maintaining employee productivity but also contributors to their mental and emotional well-being. By offering employees a change of scenery, with new and more comfortable places to take mini rests or collaborate with others, companies can create an environment that supports Employee welfare instead of hindering it as many older models did.
  • Bring the outdoors indoors – Did you know that people are generally happier when they’re near outside space? It’s true! Therefore, offices that maximise natural light, use natural wood and textures and utilise plants have seen increases in productivity. Many flexible offices are taking this one step further by providing outdoor space as part of the working environment. Flexible offices with incredible roof terraces, courtyards and gardens are now commonplace.
  • Adequate storage – Designs for more storage space in offices will lead to higher productivity. If we have a clean desk and no cluttered floors, we feel less stressed and can find what we need faster. Having secure bike storage, lockers, coat racks and allocated draw units for each workstation would help achieve this goal.
  • Access to tech – Outfitted with the latest technology, serviced offices provide an abundance of features that make doing business simpler–like no-touch room access and super speedy Wi-Fi. With apps that help you book meeting rooms in a snap and wireless monitors for presentations, you’re guaranteed to be more productive overall.
  • Colour me happy – Office designers often put a lot of thought into choosing office colours and green spaces, as they know it can impact our mood and cognitive functions. Cooler shades like blue and green are believed to aid concentration, while yellow is said to stimulate mental activity. Besides the psychology of colour, how we perceive a space can be strongly affected by its colour scheme. For example, dark hues in a small room will make it appear even smaller.
  • Climate and air flow – Our office’s indoor temperature can have a significant impact on how comfortable we feel while working. For example, sitting under an air conditioner can be quite chilly. To create optimal comfort levels for their tenants, flexible workspace providers have invested millions of dollars into climate control systems–particularly during the pandemic when much focus has been put on maximizing fresh air flow rates.
  • Controlling noise – Noise is the primary issue when it comes to distractions in an office, and how well a space dampens sound affects both employee wellbeing and productivity. By absorbing noise, acoustic paneling on walls and ceilings helps reduce distractions. However, some workspaces are too quiet for people, making them feel anxious or unwilling to contribute ideas or make calls out loud. These factors must be taken into account by providers of flexible office spaces.

Office Design Psychology – Bottom Line

The bottom line is that office design has a major effect on employee productivity, satisfaction and overall well-being. By offering a range of office space to suit different work styles, incorporating elements of nature, and ensuring adequate storage, technology access, colour psychology and climate control, flexible office environment are creating environments that support employees in their daily tasks. Additionally, features such as acoustic paneling can help minimise distractions and noise. In today’s ever-changing workplace, it’s important for companies to choose a workspace that supports the physical and mental health of their employees.

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